Power Automate

Introduction

Microsoft Power Automate is a service that helps you create automated workflows between your favorite apps and services to synchronize files, get notifications, collect data and more. Power Automate brings together over 170 applications, websites, and services to streamline your workspace. The main types of flows are automated, button, scheduled, and business process flows.

Power Automate is available to all current or future university faculty and staff, as well as current students. If you are experiencing issues with Microsoft Power Automate, please email microsoft365@austin.utexas.edu.

Once licensed, you can login to Power Automate at https://make.powerautomate.com/.

Getting Started

Flow Types

You can create three main types of flow:

Automated: A flow triggered automatically by an event, like an email arriving or a file changing.

Button: A flow triggered manually by a button you press.

Scheduled: A flow that runs at a set time, either once or as a recurring action.

Learning Modules

Get an introduction to Microsoft Flow and how to create your own flows. These learning modules will give you a guided walkthrough of the Flow environment and how to use it to streamline processes, automate repetitive tasks, and create custom workflows.

Flow learning modules >>

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Get Working

• Common Flows
   

  Get started quickly by creating some common Flows:

  • Schedule custom reminders
  • Automatically save email attachments to your OneDrive
  • Start an approval workflow on documents that are sent to you
  • Record and analyze form responses 
  • Request manager approval from selected items

   

  Learn more about creating a Flow from scratch>>

  Learn how to trigger a flow with an email>>

• Automated Flows
   

  Create a flow that performs automatically when triggered by an action.

  1. Login to https://flow.microsoft.com
  2. Select My Flows from the top navigation barner
  3. 
  4. Click Create from blank
  5. 
  6. Select a connector or trigger you want to work with and get started
  7. Add actions and conditions to your flow to make it more complex
  8. 

  Learn more about automated flows>>

• Button Flows
   

  Create buttons so that you can easily run repetitive tasks from anyplace, at anytime via your mobile device. Executing buttons saves you time and, since the tasks they perform are automated, there will be less errors than if you manually did them.

  

  Learn more about button flows>>

• Scheduled Flows
   

  Create a flow that performs one or more tasks (such as sending a report in email):

  • once a day 
  • once an hour
  • once a minute on a date that you specify

   

  1. Login to https://flow.microsoft.com and select My flows from the top navigation bar
  2. Select Create from blank 
  3. In the Search all connectors and triggers box, type Recurrence, and then select Schedule - Recurrence

  Learn more about scheduled flows>>