Students and Microsoft 365

Welcome to Microsoft 365!

Did you know that Enterprise Technology provides all students with a Microsoft 365 account?  This account gives you access to communication and productivity applications such as the Microsoft Office suite (Word, PowerPoint, Excel and Outlook) in addition to Microsoft Teams, SharePoint, Planner and more.

Frequently Asked Questions (FAQ)

What's the difference between my Microsoft 365 account and my UTmail (Google) account?

Microsoft 365 and UTmail (Google Workspace for Education) are similar - and sometimes complementary - messaging and collaboration platforms.  Each environment has its own set of applications you may use during your time at The University of Texas at Austin.

For more information, please review the following article in the Microsoft 365 @ UT wiki: Frequently Asked Questions (FAQ) - Microsoft 365 @ UT

How can I hide my Microsoft 365 account?

Student users of Microsoft 365 apps are not hidden by default.  Instead, whether a non-employee student will be visible to other users will be dependent upon the same criteria that hides or shows them in the UT Directory.

Students who do not wish to appear in the UT Directory or Microsoft 365 address lists can restrict access to their directory information by visiting Restrict My Info.

How do I log into my Microsoft 365 account?

For instructions on how to log into Microsoft 365 apps, please visit Getting Started - Microsoft 365 @ UT.

What Microsoft 365 tools and features will I have access to?

Microsoft 365 consists of a number of services, some of which are subject to change as University licensing changes and Microsoft adds or modifies their available services.  For the most accurate picture of services you have access to, please visit https://www.microsoft365.com/apps.

For an overview listing the most commonly-used apps and features, please review this article in the Microsoft 365 @ UT wiki.

How do I forward my Microsoft 365 email account?

For instructions on how to set up email forwarding, please visit Forward Your Email - Microsoft 365 @ UT.

How do I change my display name in Microsoft 365?

1. Go to Manage Chosen Name and update your name using the Name Management System.
2. Next, navigate to the Microsoft 365 Management Portal.
3. Click Update.

How should student workers use Microsoft 365? What about University business data and records management?

Microsoft 365 is the primary university business email service. Consequently, it has heightened security requirements and safeguards protecting university data. Since these security policies are being applied tenant-wide, student employees may use their @my.utexas.edu mailbox to conduct university business; however, university records created during employment are subject to the same data and records retention requirements and policies applicable to staff and faculty. Supervisors should inform the student employee of exposure to open records requests and departments should have plans to maintain non-transitory university records.

Student employees may have options if they prefer to have a separate mailbox for work. More information is available in the Microsoft 365 @ UT wiki.

For questions about records management requirements, please reach out to Records and Information Management Services.

Please contact the Service Desk with any additional questions or concerns.